At Greyhound Gap we are committed to maintain the trust of everyone who interacts with us for whatever reason. We do not share, lend or sell any information and we do not compile lists for marketing purposes. The data you provide is collected in line with the latest regulations, stored securely, only accessible by our trusted administration team and on a ‘need a know’ only basis to be able to provide the information, service or goods you’ve requested.

Whenever we collect information from you, we will make it clear as clear as possible what details are required in order to provide you with the information, service or goods you have requested. An overview of why we collect information for services or goods is below

Adopting/Applying to Adopt or Foster

Collecting relevant personal information from those people who apply to adopt/actually adopt one of the dogs that belong to Greyhound Gap is essential for the adoption process and post adoption support.

We keep this information indefinitely, as stated, in our data protection statement on both the pre adoption form and the adoption agreement, this is to safeguard the future of the dogs.

Requests from other rescues

We may, very occasionally, be asked for information about your home visit by another rescue. We will not disclose your home visit report without your consent.

Safeguarding exceptions

The only exception to the above points would be in the event that a dog adopted by you from Greyhound Gap became lost and the microchip number showed that we had an interest in the dog. We may, on occasion, be contacted by the police or a vet to verify ownership of the dog.

Online shop

If you have purchased items/tickets for events from our online shop we retain the information purely for fulfilment reasons, the information supplied will not be used for any other purposes unless you have given permission. Please note that payment transactions take place between the customer and our payment providers.


If you have applied to volunteer within the charity either for fundraising or any of the functions at kennels the information supplied is essential for our both insurance and health and safety policies. If you have given permission, we may contact you with further volunteering and training opportunities within the charity and relevant updates to policies and procedures. The information supplied will not be used for any other purposes unless you have given permission.

Newsletter & Blogs

If you have signed up to receiving our Newsletter or follow our blog we will not use your information for any other purposes unless you have given permission.


If you have used the member’s forum that is attached to our web site or have asked to receive information from us through the forum, the details you have provided are held securely by the 3rd party supplier of software ProBoards, to view their privacy policy please click here https://www.proboards.com/privacy. To unsubscribe from email updates from us please update your preferences via ProBoards.